General Data Protection Agency 2018 to replace the DPA(Data Protection Act 1998)
What information do we hold and why?
- The Barinowsky School of Ballet takes details from the student and parent at time of registration
- Parent/Carer name, address, email address, telephone contact are taken for necessary correspondence. We also ask for the name and contact number of someone parents would wish us to contact in the event of an emergency if parents cannot be contacted.
- Childs date of birth is taken to identify the correct class for the student
- We ask to be notified of any medical conditions the child may have to ensure we can provide the necessary care and attention
- The Barinowsky School of Ballet stores personal data in the form of photographs and video clips as a record of the schools progress and memories of the children’s achievements.
How is this information stored and who can access it?
- The information is kept and stored by The Barinowsky School of Ballet. The information is only accessible by the schools Data Protection Officer (Emily Dart).
- Weekly registers containing parent’scontact details and any medical information on the student are always with Emily Dart in class and are also stored on The Barinowsky School of Ballet’s encrypted mobile phone.
- Any paper forms are stored securely in a secured filing cabinet in a locked building.
- Information is also stored on an encrypted protected computer
What data is shared with who and why?
- Any teachers working with the students at The Barinowksy School of Ballet without the presence of School Principle Emily Dart will be given the parents contact number and (if relevant) medical information of the student to be used in the event of an emergency.
- When a student is entered for a Royal Academy of Dance Examination we forward the Royal Academy of Dance the students name and date of birth in order to register them for the examination.
- If we stage a school show we must comply by law with The Children’s and Young PersonsPerformance Act 1933 and 1963. This is to protect children and ensure that safeguarding measures are in place.In order to comply we provide the relevant local council the students name, address and postcode to notify them that the student will be performing.
- The Barinowsky School of Ballet holds information securely with encrypted processes in place. In the unlikely event there is a data breach with possibility to result in a high risk of adversely affecting our clients we will notify our client immediately.
If I leave the school what happens to my data?
- When a student leaves the school The Data Protection Officer will remove the pupils details from any databases and destroy any data via secure systematic processes
- In line with the GDPR giving all students, parents and carers ‘The Right to be forgotten’ If you require your information to be erased from the Royal Academy of Dance or Councils files please inform The Barinowsky Schoolof Ballet in writing and the Data Protection Officer will ensure the information is processed in the allocated time frame.
This policy was issued by The Barinowsky School of Ballet’s owner and principle Emily Dart on 20th May 2018.
This policy will be reviewed in September 2018